6 factors to consider when choosing an event venue
Event venue for programs or for partying should be chosen carefully so as to get the maximum satisfaction. There are a number of factors to consider when choosing the event venue and a number of them includes location, cost/budget, accessibility, capacity, ambience and parking.
1 Location
Location is one of the important factors to consider when choosing your event venue because it can influence who attends your event.
Your venue’s location should be easy to find and to reach. If your venue is in an undesirable location or too far from transport systems or good roads, it might put guests off.
Before finalizing the location, make sure it has minimal traffic and plenty of transportation options.
It will also be a nice idea to visit the venue so that you can gauge and observe the traffic situation of the surrounding areas. With this, you can obtain insights that can help you avoid the pitfalls of choosing a venue that is difficult to get to.
2 Cost / your budget
This is one major aspect in choosing your event venue too as everything comes down to cost. Your venue will take up a significant portion of your budget, but it can’t eat your whole budget.
3 Accessibility
When looking for an event venue, make sure to consider the proximity of the attendees or guests from the location. If you have no access to the guests addresses, you can opt to select a location that is situated in easily accessible part of the city.
Accessibility can also come to play in situations when you will have in attendance those with special needs such that they can access the building and its amenities.
4 Capacity
Before you secure an event venue, also put into consideration the number of guests you are inviting or have sent invites to.
This way, it will be easier for you to determine the capacity of the hall suitable for the event. You could have as less than 100 guest capacity space and up to 2000 guests capacity for large crowd events.
It all depends on the number of people you are expecting and probably you can add a little fraction more than it just to avoid spill overs.
5 Ambience
Creating an atmosphere that appeals to your audience or meets the purpose of the event is a critical part of setting up an event.
Decorating a venue is expensive, so it’s smart to choose one that already aligns with your event or that the touch up you will do will be minimal.
So, Pay special attention to the existing decor inside the venue.
6 Parking
This is a deciding factor for many car owners as they will need somewhere to leave their car and at the same time it should be a safe place for it.
If parking is important for your guests, choose a venue that has their own lot/garage or a venue where parking space can be secured nearby.
